To wrap up your job application letter on a positive note, here are some ways to end it nicely:
1. Express your gratitude. Close your letter by thanking the hiring manager or recruiter for considering your application. This shows your appreciation for the opportunity and reflects positively on your professionalism.
2. Reiterate your interest. Let the employer know that you are still interested in the position and highlight what motivates you to pursue this opportunity. This can demonstrate your enthusiasm and commitment to the role.
3. Offer your availability. If you are open to further discussion or an interview, make sure to mention your availability and how the employer can contact you. This makes it easier for the hiring manager or recruiter to get in touch with you.
Remember, your job application letter is your chance to make a good first impression. Ending it nicely can leave a lasting positive impression on the reader and increase your chances of getting called for an interview.
Wrapping up a letter can be tricky, especially if you’re not sure what to say. Whether it’s a business correspondence or a friendly note to a loved one, ending it nicely can leave a lasting impression. A good closing line can tie up loose ends, leave a positive tone, reflect the purpose of the letter, and even express gratitude. So, what are some ways to end a letter nicely? Here are some tips to help you close your letter with style and grace.
Importance of a good closing statement
Ending a letter nicely can sometimes be overlooked but it is actually an important part of letter writing as it reflects the overall tone of the letter and leaves a lasting impression on the recipient. A good closing statement shows gratitude, summarises the main points of the letter, and invites the recipient to respond. It also adds a personal touch to the letter that can make the recipient feel valued and appreciated.
One of the primary reasons that a good closing statement is important is that it leaves a lasting impression on the reader. It’s likely that the recipient will only remember the beginning and end of the letter because those are the parts that they will read most carefully. So, if you end your letter with a thoughtless “sincerely” or “Regards,” it won’t create any lasting impression on the recipient. In contrast, a well-crafted closing statement will increase the chances of the letter being remembered long after it has been received.
Another reason that a good closing statement is important is that it summarises the main points of your letter. The closing statement should have a reference to the content of the letter as a whole and should reference the main points that you want to emphasise. This is an important technique that will help ensure the recipient understands the most critical message of your letter. It might also create a sense of urgency in the recipient’s mind for a response or next steps to be taken.
Finally, a good closing statement establishes a personal connection between the writer and the recipient. It shows that you’ve put thought into the letter, considered their needs and have taken the time to express your gratitude (if applicable) and invite them to engage with you. This personal touch is important for building relationships and can help determine whether the recipient takes your advice or requests more seriously. Examples of how to warmly end your letter include:
- Sincerely
- Warm regards
- Yours truly
- Cheers
- Best wishes
- With gratitude
Avoid ending the letter with capitalised words, random punctuation or too casual language. Keep in mind the recipient and the association you have with them or their company and adjust your closing statement accordingly, aligning with your brand personality and voice.
In conclusion, ending a letter nicely is an essential component of effective communication. It helps in creating a memorable impression, summarizing the main points of the letter, and building a personal connection with the recipient. Use your creativity and show gratitude and professionalism in your closing statement that will leave a lasting impact on your reader.
Common ways to end a letter politely
Ending a letter courteously is just as crucial as starting it properly. It serves as a concluding message to the receiver that tells them that the letter has ended and the writer feels grateful or recognizing the receiver’s contribution or existence. The first step in concluding a letter is by choosing a word or expression that suits the particular style of the letter and the tone of the writing. Here are some common ways to end a letter politely:
1. Sincerely,
For formal and business letters, sincerely is a traditional and professional method to end a letter. It is a popular closing phrase that suggests the author’s sincerity and seriousness in the correspondence. Those who are unfamiliar with the recipient may often use sincerely as their closing.
2. Best regards,
Best regards are a milder version of sincerely. It’s an excellent closing statement for a business letter because it offers a friendly, but not too laid-back, closing message that signals professionalism and respect. It’s also ideal for communication with coworkers, industry colleagues, and others with whom you’ve previously engaged. Additionally, it implies a warm attitude toward the reader.
When it comes to informal correspondence, best regards are perfect for individuals you know well or have previously communicated with, as it indicates a sense of importance and enthusiasm towards the recipient.
As a result, best regards can be a versatile closing for business and personal communications.
3. Kind regards,
Kind regards endears the writer to the reader, making it an ideal way to close letters, primarily when writing informal letters. It conveys friendliness and politeness in a more relaxed way. It’s suitable for letters sent between friends and family members, although it still maintains a sense of professionalism.
4. Warmest regards,
Warmest regards is a closing that primarily fits best in messages to colleagues, including those with whom you have developed a special relationship or friendship with. It expresses an elevated level of warmth and goodwill, making it an excellent way to sign off personal and professional messages. It implies that the writer wishes the recipient nothing but well-being.
5. Thank you,
Thank you is a kind way of concluding letters that express gratitude. It is a fitting ending for a letter to a person who has done something special or to whom the writer is grateful. It may also work well in formal letters with good intentions.
6. Cheers,
Cheers is a bit less formal than other closing options available but still gets the message across. It sounds like a friendly goodbye or a way to end a letter that is not too serious. It’s an excellent option to close casual letters to friends, family members, or people with whom you have a good rapport with.
7. Faithfully,
Faithfully is an old-fashioned phrase that comes in handy when ending a formal letter with caution, respect, and trust. It is a closing phrase for formal letters when communicating with someone who requires reliable statements, such as a lawyer, insurance agent, or a financial advisor.
Ultimately, these concluding phrases signify different levels of warmth, respect, and professionalism. Whichever phrase you prefer to use should match the style and tone of the letter. It’s not always easy to find the appropriate words, but it’s essential to choose a closing that effectively conveys your message and helps leave a positive impression.
Techniques to personalize your closing for the specific reader
When ending a letter, it’s important to create a sense of connection between the writer and reader. Personalizing a closing can show the reader that you value their relationship and their time. Here are some techniques to personalize your closing for a specific reader:
1. Reflect on past conversations or experiences
One way to personalize your closing is to reflect on past conversations or experiences you’ve had with the reader. Mentioning something specific that you talked about or did together can help to create a sense of nostalgia and remind the reader of the relationship that you share. For example, you could write:
“I loved hearing about your recent trip to Paris. It sounds like you had a wonderful time! I hope we can catch up soon and swap travel stories.”
2. Acknowledge the reader’s role or position
Another way to personalize your closing is to acknowledge the reader’s role or position in your life. This can be particularly effective if you’re writing to someone you haven’t spoken to in a while or if you’re writing to someone in a professional context. For example, you could write:
“Thank you so much for your guidance on my recent project. Your expertise was incredibly valuable, and I feel grateful to have you as a mentor.”
3. Use a personal touch
Finally, using a personal touch can make your closing feel sincere and thoughtful. This could be something as simple as using the reader’s name or mentioning their family members or pets. For example, you could write:
“It was wonderful catching up with you, Jane. Say hello to Tom and little Max for me!”
Alternatively, you could add a bit of humor or light-heartedness to your closing. This can help to create a more relaxed tone and show the reader that you don’t take yourself too seriously. For example, you could write:
“Until we meet again, keep calm and carry on!”
Overall, personalizing your closing can help to create a deeper connection with your reader and leave a lasting impression. By reflecting on past conversations or experiences, acknowledging the reader’s position, and using a personal touch, your closing will feel sincere and tailored to the reader’s unique qualities.
Tips for avoiding inappropriate or unprofessional endings
When it comes to ending a letter, it’s important to choose your words carefully. A poorly chosen ending can leave a bad impression, so it’s important to make sure that your closing is appropriate and professional. Here are some tips for avoiding inappropriate or unprofessional endings:
1. Stay away from overly familiar or informal language
Whether you’re writing a cover letter, a business letter, or a personal letter, it’s important to keep your tone professional. While it may be tempting to use familiar language or slang, it’s best to stay away from informal language that might be considered unprofessional or inappropriate. Stick to more formal language and avoid using contractions or slang that might be confusing or inappropriate.
2. Avoid overused or cliché closings
Ending your letter with a cliché or overused expression can come across as insincere or disingenuous. While it’s okay to use commonly used phrases like “sincerely” or “thank you,” it’s important to vary your language and to use expressions that are more personal and authentic. Consider ending your letter with a specific expression or quote that relates to your message.
3. Tailor your closing to your audience
The way you close your letter should reflect your understanding of your audience. Depending on who you’re writing to, you might need to use a more formal or informal closing. For example, if you’re addressing a group of business executives, you may want to use a more formal closing like “Respectfully” or “Yours truly.” On the other hand, if you’re writing to a friend or family member, you might use a more informal closing like “Take care” or “Best wishes.”
4. Make sure your closing matches the tone of your message
When choosing your closing, it’s important to make sure that it matches the tone of your letter. For example, if you’ve been writing a serious letter about an important business matter, you don’t want to end it with a flippant or casual closing. Similarly, if you’ve been writing a lighthearted letter to a friend, you don’t want to end it with a serious or formal closing. Make sure that your closing reflects the tone of your message.
Overall, ending a letter nicely involves selecting an appropriate closing that is professional, sincere, and tailored to your audience. By following these tips, you can ensure that your closing leaves a positive impression and doesn’t detract from the message of your letter.
Sample phrases and examples of effective letter closings
Knowing how to end a letter on a nice note can be as important as the content of the letter itself, to leave a lasting impression on your reader. The closing of a letter is the final opportunity to thank, express appreciation, and leave your reader with a positive lasting impression. Here are some sample phrases and examples of effective letter closings that you can use in your letters and emails.
Sample phrases for a formal letter closing
If you’re sending a formal letter, keep in mind that your closing must align with the subject and tone of your letter. Here are some sample phrases to help you.
- Thank you for your time and consideration.
- Respectfully Yours
- Thank you for your attention to this matter.
- With gratitude
- Sincerely, followed by your name
- Best regards, followed by your name
- Yours truly, followed by your name
Sample closing phrases for informal letters
When writing informally, you have more leeway to be creative and playful. Here are some sample phrases to consider.
- Yours till the cat meows
- Cheers to a bright future
- Stay golden
- Catch you later
- Onward and upward
- All my love, followed by your name
- Your friend, followed by your name
Examples of effective email closings
Emails tend to have a more casual tone. Here are some examples of popular email closings that you can use:
- Take care
- Enjoy your day
- Talk to you soon
- Best
- Thanks again
- Looking forward to hearing from you
When to use P.S.
If you have something important to add to your letter or you have forgotten something, and you want to remind your reader, P.S. is your new best friend. It is a commonly used acronym that stands for the Latin post scriptum. Here are some examples:
- P.S: I forgot to mention, I’ll be in town next week.
- P.S: I hope you’ll be able to make it.
- P.S: Thanks again for catching up with me last week!
Follow-up after the letter
The closing of the letter must be aligned with the content and purpose of the letter before any follow-up actions. For example, if you’re after feedback or an arrangement to schedule a meeting, be sure to specify your plans during the closing. Here are some examples:
- I will follow up with you in a week.
- Thank you for your reply. I’ll get back to you with additional details.
- I’ll keep you posted on my progress.
Regardless of the type of letter or email, it’s critical to stick to the topic and match your closing to the tone of your message. Take the time to consider what you’re trying to convey, and then choose the closing that best suits your goals.